Belgium Visa Application

Belgium is situated in west Europe bordering the North Sea, it is famous for its medieval towns and Renaissance architecture. Belgium is also the headquarters of the European Union and NATO. The country has Dutch-speaking people in the northern parts, French-speaking people in the south and German-speaking people in the east. Brussels is the capital city of Belgium, which is also famous for its chocolates and beer. Belgium is a part of the Schengen Zone which comprises 26 European countries which have abolished border controls. You will need a valid passport and a visa to enter Belgium. If you are planning a short visit to Belgium for up to 90 days or less, you may need to apply for a Schengen visa. Applications can be lodged 6 months in advance of travel date.Belgium is one of the 26 European countries forming the Schengen Area which have no border controls between them. These countries also issue a common visa, the Schengen visa for a stay of up to 90 days in any period of 180 days. Please note that the following essentials must be met by all applicants submitting their applications for visa.

  • Passport should have at least two blank pages.
  • Passport should be valid for at least 3 months from the date on which the applicant intends to leave the SCHENGEN territory, or, in the case of multiple journeys the date on which the applicant intends to leave it for the last time
  • Applications are only accepted within 3 months of the requested date of arrival

Previous Schengen Visa Please Note:-
In case you have already submitted your fingerprints for a previous Schengen visa application in the last 59 months, you are not required to submit them again.
However, If you are uncertain whether your fingerprints have been captured for a Schengen visa within the last 59 months, you are advised to appear in person.
Kindly note that, if it would appear that the fingerprints prove not to be present in the VIS system, you will be asked to reappear in person for new biometric data collection. To avoid this possible complication, you have the right to ask for your fingerprints to be taken again.

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Belgium Schengen Visa


According to the purpose of traveling the Uniform Schengen Visa applies to all of the two categories, “A” and “C”.
“A” category stands for the Airport Transit Visa which allows its holder to travel through the international zone of the Schengen country Airport without entering the Schengen Area. Airport transit visa is mandatory for the citizens travelling from one non-Schengen state to another non-Schengen state through a change of flights in a Schengen country airport.
“C” category stands for a Short-term visa which allows its holder to reside in a Schengen Area for a certain period of time depending on the visa validity. This particular category, according to the holder’s purpose of the travel can be obtained in a form of:
Single-entry visa,
Double-entry visa and
Multiple-entry visa.
  • Single-entry visa - A single-entry visa- allows its holder to enter the Schengen Area only once, within the given period of time, as mentioned in the visa sticker affixed to their passport. Once the visa holder exits the Schengen territory, he or she can no longer go back, even if they have not spend there the number of days as permitted by the embassy that issued them the visa. Some people confuse the single-entry visa, thinking that it is about the number of countries the visa holder is permitted to visit, and that it allows them to enter one single country. In fact, the territory you are permitted to visit is given close to the “Valid for” tag in your visa sticker, whereas the time you are permitted to stay is given close to the “Number of entries” tag.
  • Double-entry visa -In general, a double-entry visa applies the same way as the single-entry visa explained above. The sole difference between a single-entry and a double-entry visa is that the second gives you the chance to go once more back to the Schengen territory once you have left it.You should be very careful not to exceed the number of days you are permitted to stay in the Schengen Zone, as well as the period within which you can spend these days in the EU. Once again, do not mix the “double-entry” tag with the number of countries you are permitted to enter and remain within the given time.With this visa, when you leave the Schengen Area for the second time, you no longer have the right to go back, even if you have not spend all of the days you were permitted to remain there. However, if you have obtained a double-entry visa more than once, and you are a frequent traveler to the Schengen zone, you are more likely to be granted with a multiple-entry visa, as explained below.
  • Multiple-entry visa- A multiple-entry visa allows its holder to go in and out of the Schengen Area as many times as he or she wants, as soon as they do not violate the 90/180 rule.

Belgium Tourist Visa

Probably one of the most popular Belgian visas, this is meant for those travellers looking to visit Belgium for less than 90 days for the sole purpose of tourism. According to Belgium visa requirements, the following documents are required to be submitted especially for a tourist visa application to the embassy:

  • Invitation letter with the address and phone number from family member or sponsor – if applicable
  • Bank statement from the last 6 months
  • Copies of valid passport

Belgium Business Visa

A business visa is given to those who are planning to visit Belgium for engaging in temporary work or business. However, this visa definitely does not grant the applicant to take up new employment in Belgium. The documents required for applying for a business visa are:

  • Invitation letter from the local Belgian company you will be visiting and their detailed address along with your travel dates
  • A letter from your employer stating/allowing your business travel
  • Bank statement from the last 6 months
  • Proprietorship/Partnership documents
  • The invitation letter must also mention how the expenses of the applicant is going to be covered during his/her travel. It must be made clear whether it will be sponsored by the employer or the local company

Visa for medical treatment

 

A lot of people travel to Belgium and certain other countries to seek better medical treatment or specialised treatment for a disease that cannot be treated in their own country. For this purpose, the Belgium visa requirements are the following:

  • A medical report from your local doctor
  • A medical attestation from the hospital or doctor in Belgium, confirming the date of your appointment as well as your medical situation
  • Payment receipt of fees for medical treatment

Cultural\Sporting events

This is a special visa given to applicants who want to travel to Belgium to participate in cultural or sporting events. In addition to that, film crew can also apply for a visa to get permission to shoot a film in . Documents required to be submitted to fulfill Belgium visa requirements for this category are:

  • Invitation letter from the concerned authorities with details of the nature of events or activities. This letter must also mention the purpose of visit as well as how expenses will be covered
  • List of names of all travelling crew members
  • Duration of stay
  • Travel itinerary

Student

Only applicants who are intending to study in a Belgian institution, conduct research or even undergo some kind of educational training and internship for less than 6 months, are eligible for a student visa. The documents required to be eligible for this visa are the following:

  • Certificate of completion or courses attended earlier
  • Financial sustenance or proof of sponsorship/scholarship
  • An enrollment certificate of an offer letter showing acceptance into a course or training program

Transit

As per Belgium visa requirements, a transit visa is required if there is a scheduled layover of a few hours in any Belgian city before heading to your destination. But only applicants from a few countries need to obtain this visa. The list includes the following countries:

  • Afghanistan
  • Bangladesh
  • Democratic Republic of the Congo
  • Turkey
  • Syria
  • Sudan
  • Sri Lanka
  • Somalia
  • Pakistan
  • Nigeria
  • Myanmar/Burma
  • Lebanon
  • Jordan
  • Iraq
  • Iran
  • India
  • Eritrea
  • Ethiopia
  • Ghana

In order to get an airport transit visa for Belgium, you will need to submit a copy of your valid visa for your final destination. For all other countries not mentioned on this list, a transit visa is not required if you plan to stay within the international transit area in the airport.

Belgium Visa Requirements

If you reach Belgium through air, upon arrival at the Belgian airport you will have to present some travel and identification documents to the Belgian border officer. These documents are as follows:

  • A valid passport or travel document.

    Valid for at least three more months beyond the date you plan to leave Belgium (and the Schengen Zone), issued within the last 10 years.*

  • A visa

    if you are subject to Belgian visa regime.You may also be asked for other supporting documents such as an invitation letter by a Belgian host, proof of lodging or a round-trip ticket. For more information in this regard, contact the local consular services of Belgium in your home country.

These documents will be checked by the Belgian border official, who may ask you a few questions about your trip to Belgium like:

  • What is your purpose of visiting Belgium?
  • How long do you intend to stay in Belgium?
  • Where are you going to stay in Belgium? Etc.

Upon checking your documents, the Belgian border officer will give the final decision whether you should be permitted to enter Belgium or not. If everything looks okay, you will be allowed to enter Belgium, and thus the Schengen Area. Please, make sure that the Belgian border officer gives you an entry stamp in your passport when you enter the Schengen area. Without a stamp, you could be fined or detained from Belgium


A.Who Needs a Schengen Visa to Enter Belgium? Because of the common rules of the Schengen zone in the issuance of visas, you will have to apply for a visa when traveling to Belgium if you are:

  • A citizen of a third-world country that has reached a visa liberalization agreement with the Schengen states, but you were rejected from entering Belgium or any other Schengen country visa-free.


B.What Type of Visa Do I Need to Enter Belgium?
If you are planning to visit Belgium for a short-term trip, you will have to apply for a Schengen Visa to Belgium. According to the purpose of your visit to Belgium, you can get one of the following Schengen visa types:

  • Belgium Airport Transit– if you need to transit through one of the Belgian airports, to reach your travel destination country, outside the Schengen Area. Find out if will need a Belgian airport transport visa.
  • Belgium Tourist Visa – for visitors who wish to spend their vacations in Belgium, or that want to come over for sightseeing and exploring.
  • Belgium Visitor Visa – for foreigners who have family members or friends residing in Belgium, and wish to pay them a visit.
  • Belgium Business Visa – established for businesspeople that want / need to participate in activities that are related to business, in Belgium.
  • Belgium Visa for Official Visit – for delegations traveling to Belgium on official visits.
  • Belgium Visa for Medical reasons – per patients that that need to obtain medical care in one of the hospitals or clinics in Belgium
  • Belgium Visa for Study Purposes – for those who wish to study at an educational institution in Belgium, for up to three months.
  • Belgium Visa for Cultural, Sports and Film Crews – for people wishing to attend an activity in the cultural or sports field, which takes place in Belgium.

  • C.What Documents are Required when Applying for a Belgium Schengen Visa? According to Belgium visa requirements, the following documents must be submitted to the Belgium embassy/consulate when applying for any short-term Belgium visa:

    • Belgium visa application form Fully completed, printed and signed at the end.
    • Two identical photos. The photographs should be no older than three months.
    • Your passport. It should contain at least to blank pages in order to be able to affix the Belgium visa sticker. Check the validity of your passport before you apply, since it must be valid for at least 3 months beyond the date you exit Belgium (Schengen territory). It must be no older than 10 years, as well.
    • Copies of your previous visas (if applicable).
    • Language Preference Form. Belgian authorities offer to you the opportunity to choose in which of the three national languages of Belgium you wish your application to be treated (French, German or Dutch). On the other hand, if you choose to complete the application in English, please choose “no preference”.
    • Schengen Travel Insurance. You are required to submit a document, which confirms that you have purchased travel insurance for Belgium and the whole territory of Schengen.
    • A cover letter. In which you explain why you wish to visit Belgium and you give further details on your trip.
    • Round trip flight itinerary Containing the dates and flight numbers specifying entry and exit from Belgium (Schengen area).
    • Proof of accommodation. A document that shows where you will stay in Belgium. I.e. Hotel reservation for the whole duration of the intended stay in Belgium .
    • Proof of civil status. This could be a marriage certificate, birth certificate of children, death certificate of spouse, etc.
    • Belgium Visa Requirements Based on Your Employment Status Additionally, you will need to provide the embassy/consulate with documents that prove you meet Belgium visa requirements based on your employment status: If employed:
    • Employment contract
    • Current bank statement of the latest 6 months
    • Leave permission from the employer
    • Income Tax Return (ITR) form or Certificate of Income Tax deducted at the source of salary
    • If self-employed:
    • A copy of your business license
    • Company bank statement of the latest 6 months
    • Income Tax Return (ITR)
    • If a student:
    • Proof of enrollment
    • No-objection certificate from school
    • Advertisements
    • If retired:
    • Pension statement of the latest 6 months
    • If applicable:
    • Proof of regular income generated by property, for the last 6 months

    • i.Belgium Visa Requirements for Minors Additional Belgium visa requirements for minors wishing to visit Belgium for short-stays are as following:
    • Birth certificate of the minor traveling to Belgium
    • Belgium application form signed by both parents.
    • Family court order – in cases where only one parent has full custody over the child.
    • Certified copies of ID / passport of both parents.
    • A notarized parental authorization to travel to Belgium, signed by both parents / guardians if the minor will be travelling alone.

    Official Visit Visa

    If your travel is related to attending intergovernmental meetings, consultations, negotiations or events, you will need to apply for a special official visit visa. The following documents will have to be shown to the embassy in order to be eligible for this visa:

    • The official invitation copy
    • Identity of applicant
    • Purpose of journey (negotiations, meetings, event by intergovernmental organizations, consultations)
    • Duration of stay
    • Details of accommodation

Belgium Visa Fees

DURATION Visa Fees In INR Visa Fees In Euro
short term stay visa – C  6480 / 3240* / 0 ** 80/ 40 * / 0 **
long term stay visa - D  14580 180

* for children between 6-12 years
** for children below 6 years
Spouse and children of EU nationals are exempted of visa fee.
In certain other cases, the handling fee is exempted or reduced. For more information about this, we refer you to the Immigration Office web site.
VFS Global Service Charge:
Applicants applying at the Belgium Visa Application shall be levied a service charge as mentioned below (All VFS’s service charges are inclusive of Goods & Service Tax –SGST @9% and CGST@9%) payable in cash.
1377 INR per application for Delhi & Mumbai Centres
1620 INR per application for Chandigarh, Kolkata, Bangalore, Ahmedabad,Chennai, Pune , Hyderabad, Goa, Kochi, Thiruvananthapuram, Puducherry, Jalandhar and Gurgaon Centres
Please Note
The applicable visa fee in Indian Rupees is as per the exchange rate communicated by the Embassy of Belgium in New Delhi. The same is subject to change without notice.
The Visa fee is non-refundable.
There is an optional courier facility available at Rs 300/- (All VFS’s service charges are inclusive of Goods & Service Tax –SGST @9% and CGST@9%) per application / passport.

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