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RTO, Transfer of ownership of vehicle

Sale letter for Vehicle

A sale letter for vehicle Whether it’s a bike or a car, it’s an important legal document that protects both the seller and the buyer in vehicle ownership transfer. It is also called a vehicle sale agreement form. It clearly outlines the terms of the transaction and, so, ensures a smooth transfer of ownership of the vehicle.In this article, we will explain why a sale letter for vehicles is essential and its benefits. We will discuss the formats for bike and car sale letters, including important information and things to consider. 

What is Sale letter for vehicle?

A sale letter for a vehicle, commonly referred to as a car purchase and sale agreement, is a legally binding contract that establishes an agreement between the seller and buyer of a car. This document is verified and authorized by a public notary to guarantee its authenticity and enforceability. The primary purpose of the sale letter is to facilitate the transfer of all responsibilities and liabilities related to the vehicle from the seller to the buyer. Additionally, it contains vital details about the car being sold and grants authorization for the change in ownership.

The formats for Sale letter for vehicle are different for bike and cars. Therefore the respective formats as below:

Bike sale letter format

If you want to write a letter to sell a bike, you can follow this simple sale letter for bike format:

Subject Line: Offering for Sale: Well-maintained Motorcycle with Low Mileage and Accessories

Dear Potential Buyer,

I am selling a motorcycle, and my name is <Name>. This motorcycle has low mileage and has received exceptional maintenance. Several accessories, including a new helmet and lock, are given in addition to the motorcycle. Additionally, it has a distinctive paint job that sets it apart from rivals.

I am asking for <Price> for this bike. Payment arrangements can be discussed if needed. Depending on your location, I will also provide delivery choices at an additional cost.

Please don’t hesitate to get in touch with me if you have any more inquiries about this bike or if you want to buy it.

Thank you for your time and consideration.

Sincerely, <Your Name>

Also read

Ownership transfer for bike

NOC for vehicle transfer

RC transfer

Car sale letter format

You can utilize the following format as a guide to write a car sales letter:

Vehicle sales agreement form

The parties to this vehicle sales agreement (the “Agreement”), [Seller’s Name], who is a resident of [Seller’s Address] and who works at [Seller’s Workplace], and [Buyer’s Name], who is a resident of [Buyer’s Address] and who works at [Buyer’s Workplace], have entered into this agreement on [Date]. “The Parties” refers to both the seller and the buyer collectively.


Seller desires to sell the vehicle described below, known as the “Acquired Vehicle”, and Buyer desires to purchase the Acquired Vehicle under the terms and conditions set forth below.

Terms and conditions:

  1. Description of Acquired Vehicle:
    • Model: [Model]
    • Color: [Color]
    • Manufactured in: [Manufactured in]
    • Registration Number: [Registration Number]
    • Registration Date: [Registration Date]
    • Engine Number: [Engine Number]
    • Chassis Number: [Chassis Number]
    • Mileage at Delivery: [Mileage at Delivery]
  2. Consideration:
    • Purchase Price: [Purchase Price]
    • Down-payment: [Down-payment]
    • Payment Due at Delivery: [Payment Due at Delivery]
  3. Delivery of Acquired Vehicle and Conveyance of Title:
    • Delivery Date: [Delivery Date]
    • Seller shall deliver the Acquired Vehicle to Buyer on or before the Delivery Date.
    • Seller shall convey title to Buyer upon delivery of the vehicle.
  4. Representations, Warranties, and Disclosures:
    • The vehicle is sold “AS IS” without any warranties.
    • Seller declares the accuracy of the odometer reading.
    • Buyer represents authority to sign on behalf of Buyer.
    • Buyer declares the vehicle is free from encumbrances.
  5. Buyer’s Responsibility:
    • Buyer acknowledges inspection and satisfaction with the acquired Vehicle.
    • Assumes responsibility for accidents, offenses, and disputes after delivery.
    • Agrees to update ownership details with the relevant authorities.
  6. Continuation of Representations and Warranties:All representations and warranties continue in force after the execution of this agreement.
  7. Indemnification of Attorney’s Fees and Out-of-pocket Costs:The breaching party shall indemnify the non-breaching party for reasonable attorney’s fees and costs.
  8. Integration:This Agreement supersedes all prior agreements and represents the entire understanding between the Parties.
  9. Severability:If any provision is deemed invalid, it shall be severed without affecting the remaining provisions.
  10. Modification:Any modification must be made in writing and signed by both Parties.
  11. Acknowledgements:Each Party acknowledges having had an opportunity to review and consider this Agreement.
  12. Exclusive Jurisdiction in the Event of a Breach:The Parties submit to the jurisdiction of [Jurisdiction] for disputes arising under this Agreement.
  13. State Law:This Agreement shall be interpreted and governed by the laws of [State], India.The parties have attached their signatures as evidence of this.

[Seller’s Name]


[Buyer’s Name]

Dated: [Date]

Document required to Sell of vehicle

In addition to the sale letter for vehicle, the additional documents required for selling vehicle are

  1. PAN Card: One self-attested copy.
  2. Address Proof: One self-attested copy.
  3. Passport Size Photographs: Two self-attested copies.

RTO documents required to sell a car:

  1. Form 28: Three copies with chassis imprint.
  2. Two copies of Form 29 and Form 30
  3. Form 35 and NOC: One copy with bank stamp on Form 35.
  4. Sale Affidavit: One copy.
  5. Clearance Certificate: One copy.

Car documents required to sell a car:

  1. RC (Registration Certificate): Mandatory.
  2. PUC (Pollution Under Control) Certificate: Mandatory.
  3. Insurance: Mandatory.
  4. Application for Insurance Transfer: Only required if transferring insurance to the buyer.
  5. Invoice of the Car:  if there is a mismatch in the RC details.
  6. Ownership Manual: Not applicable.
  7. Duplicate Car Keys: Not applicable.


Is it safe to sell car based on sale letter ?

Selling a car based on a sale letter alone is not considered the safest method. While a sale letter can serve as proof of the transaction, it does not provide the same level of security as other documents, such as a vehicle title or a bill of sale. The sale letter primarily outlines the details of the sale, but it may not be sufficient to fully protect both the buyer and the seller.

Do I need a sale letter if I'm selling a vehicle to a family member or a close friend?

Yes, even when selling a vehicle to a family member or a close friend, it is important to have a sale letter. This document formalizes the transaction, protects both parties, and prevents any potential disputes in the future.


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