If you’re planning a business trip to Japan, obtaining a Japan visa for business is an essential step in the process. The Japan business visa allows foreign nationals, including Indian citizens, to travel for professional purposes such as meetings, conferences, or business negotiations. Understanding the Japan business visa requirements for Indian citizens is crucial to ensure a smooth application. In addition to the necessary documentation, it’s important to know the Japan business visa processing time, fees, and specific requirements to avoid delays.
If you are looking for assistance, Itzeazy would be happy to help you. Itzeazy is India’s no.1 service provider for visa.
Japan business visa for Indian
Indians can apply for a Japan business visa through VFS for the submission of visa applications. If you applying for Japan eVisa then visa will be issued electronically instead of a passport sticker
Application Process is very simple
- Directly go to VFS visa application center in India
- Submit the completed application form and required documents
- Pay the visa fees at the VFS center during your appointment
Once you get your Japan visa, You have to show “visa issuance notice” on a mobile device at the airport. .
Note:The Embassy of Japan only accepts applications for diplomatic and official visa, and other cases which require special attention on humanitarian grounds like medical condition or death.
Japan business visa types
| Type of Business Visa | Visa Validity | Maximum Stay Period |
|
Business Affairs/Market Research/ Conference Visa | 3 months | 90 days |
| Multiple Entry Business Visa | 1–5 years | 90 days |
| Multiple Entry Visa for Temporary Stay | 1–5 years | 30 days |
| Multiple Entry Visa for Business purpose | 1/3/5/10 years | 15/30/90 days |
Following Indians are eligible for multiple entry visa for Indian nationals for Business purpose:
- A public (Indian government) enterprise employee.
- A private company employee: The company should be in listed in the stock exchange of Japan or other countries
- Indian employee of a Japanese-affiliated company: The Company should listed in the Japan Chamber of
Commerce and has its management base in Japan.
- Company employee who works for a joint venture company, a subsidiary company, or a branch office of a company listed on the Japan and third countries stock exchanges.
- A private company employee: The Company should have constant business transactions with a Japanese company which is listed on the stock exchange
- An employee who has been travelling to Japan for business purpose in the last three years.
- An employee with more than 3 trips to Japan for business purpose in the last three Years.
Japan business visa requirements for Indian citizens
Following documents are required for Japan Business Visa:
- Valid Indian passport
- Japan Business visa application form
- One passport-sized photo
- Boarding ticket of the flight and flight/cruise tickets with entry/departure date from Japan.
- Proof of sufficient funds like travel requisition
- Certificate of employment
- Letter of Invitation from the host in Japan
- Travel itinerary
- List of visa applicant (if there are more than 1 applicant)
Additional documents have to be prepared by your host in Japan:
- Letter of guarantee
- A certified copy of the incorporation register or An overview of Company/ Organization
Japan business visa photo requirements
- Photo should not be older than 6 months
- Japan visa photo size should be 2 X 2 inch
- It should be colored, with plain white background
- Taken looking straight forward
Japan business visa fees
VFS will refund the visa fee if the Visa application is rejected. You can pay online, card, or with cash at the VFS VAC
| Type of Business Visa | Visa fees | VFS charges |
| Business Affairs/Market Research/ Conference Visa |
RS 500/- | Rs 650 |
|
Multiple Entry Business Visa | RS 500/- | Rs 650 |
|
Multiple Entry Visa for Temporary Stay | RS 500/- | Rs 650 |
|
Multiple Entry Visa for business purpose | RS 500/- | Rs 650 |
Japan business visa application procedure
Follow the steps below to apply for a Japan Business Visa through VFS:
- First, identify the type of Japan Business visa you require
- Download the application form and complete it manually.
- Go to the VAC to apply for business visa from India to Japan
- Submit your documents and photos. Give your biometrics too.
- Pay the visa fees online or when you visit the VAC.
- You have to wait for visa approval from the Embassy/Consulate General of Japan.
Meanwhile, you may track your visa application from home. Please note that VFS Japan Visa application centre New Delhi, Chandigarh, Lucknow & Bangalore needs prior visa appointment. You can simply walk into other VFS VAC without prior appointment during their working hours.
Japan business visa processing time from India
The chart reveals the processing times of all the Japan representations in India for Japan Business Visa. The processing time is indicative and may increase or decrease at the discretion of The Consulate General of Japan or the Embassy. VFS Global is just the outsourcing agency and does not play any role in visa processing.
| Name of the Japan Representation in India | Processing time |
| Embassy of Japan in New Delhi | 4 working days |
| Consulate General of Japan, Chennai | 3 working days |
| Consulate General of Japan, Kolkata | 5 working days |
| Consulate General of Japan, Bangalore | 6 working days |
| Consulate General of Japan, Mumbai | 5 working days |
FAQ’s
How can I get a Japan business visa from India?
To get a Japan business visa from India, follow these steps:
- You need an invitation letter from a Japanese company, your passport, visa application form, photo, bank statements, and proof of employment in India.
- Apply at the Japanese Embassy or Consulate in India, or through Itzeazy or any authorized visa agency.
- Pay the visa fee and wait for processing, which usually takes 5-7 working days.
- Once approved, collect your Japan business visa and travel to Japan.
Do Indians get Japan visa easily?
Yes, Indians can get a Japan visa easily if they provide all the required documents and meet the eligibility criteria. Whether it’s a tourist or business visa, the process is straightforward if your application is complete and genuine.
How much is a business visa in Japan?
The Japan business visa fee for Indians is ₹500. Additional VFS service charges are ₹800.
How long does Japan business visa approval take?
The approval process for a Japan business visa typically takes 5 to 7 business days after the application is submitted. However, the processing time may vary depending on several factors, such as the embassy’s workload, the completeness of your application, and the specific requirements of your visa type.
It’s always a good idea to apply well in advance of your planned travel date to allow for any unexpected delays.
What is the duration of business visa?
The duration of a Japan business visa can vary depending on the specifics of your trip and the type of visa issued. Generally, a Japan business visa is granted for a stay of 90 days or less.
However, there are different types of business visas:
- Short-Term Business Visa: Typically issued for stays up to 90 days. This is the most common type for business-related trips like meetings, conferences, or negotiations.
- Multiple Entry Business Visa: If you frequently travel to Japan for business, you may be eligible for a multiple-entry visa, which can be valid for 1 to 5 years, with each stay limited to 90 days per visit.
Why to choose Itzeazy?
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