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Birth certificate, non availability of birth certificate

Non Availability of Birth Certificate

NABC-Itzeazy

New/Duplicate Birth Certificate

Processing time:

30 days

Visit required:

No

If you were never issued a birth certificate —you can still prove your birth details legally in India with a Non Availability Certificate. Whether your birth was never registered or the original record is missing, a NABC certificate helps prove your birth details legally. Before you apply for Non Availability of Birth Certificate in India, you need to know – why it’s needed, who issues it, what documents required for Non Availability of Birth Certificate, how to apply both online and offline.

Table of Contents

Non Availability of Birth Certificate

A Non-Availability of Birth Certificate (NABC) is an official document issued by the Municipal Corporation or the Registrar of Births and Deaths. It confirms that after checking their records, no birth certificate exists for a particular person in the specified place and time.

This certificate is issued when:

  • The birth was not registered at all at the time of birth.
  • The original birth record is missing or cannot be found.

In India, NABC is issued under Section 17 of the Registration of Births and Deaths Act, 1969. It acts as a legal substitute for a birth certificate and is often required for:

  • Applying for an Indian passport
  • Visa or immigration processes
  • Other legal or official documentation

An NABC helps individuals prove their birth details officially, especially when no birth certificate was ever issued. It is usually accepted by Indian authorities and many foreign consulates as valid proof.

Who Issues a Non-Availability of Birth Certificate (NABC) in India?

The authority responsible for issuing an NABC depends on where the birth took place—whether in an urban or rural area.

  Authorities who issue NABC 

In Urban Areas

  • The Municipal Corporation of the area where the birth occurred is the primary issuing authority.
  • The Registrar of Births and Deaths or the Deputy Health Officer within the Municipal office typically handles NABC requests.
  • If the Deputy Health Officer is unavailable, sub-registrars or paramedical staff at government-run vaccination centers may also issue the certificate.

In Rural Areas

  • The Gram Panchayat Office serves as the main authority for issuing NABCs in villages.
  • Village-level paramedical staff are often authorized to issue the certificate.
  • In some cases, the Tehsildar at the Taluka (sub-district) level may also be responsible for issuing the NABC.

What is the need for Non Availability Certificate?

If your birth is not registered and you don’t have a Non availability certificate, you will face many problems-

  • As per the registration of the births and death act 1969, it is mandatory to register every birth in the country with the concerned state government within 21 days of delivery.
  • Without a birth certificate, you will be unable to apply for most official schemes or make any legal documents like passports, OCI, visa, pan-card, etc.
  • The birth certificate will be required as a supporting document for authorizing you as a citizen of your country.

But if you have an NABC certificate, it will work as your birth certificate.

also read

How to Add Name in Birth Certificate Online

Father name correction in Birth Certificate

Mother Name Correction in Birth Certificate

Documents required for obtaining NABC

You need the following documents in order to get NABC

  • Aadhar Card
  • Pan Card (not mandatory)
  • Voter ID Card
  • Ration Card
  • Educational record

Now for date of birth proof, you will need the following documents for non availability of birth certificate.

  • Passport
  • Nursing home/Hospital Report/Vaccination card
  • Certificate from School signed by the Headmaster
  • Duly filled application Form 10 with an affidavit drafted on stamp paper worth rupees 20 or more.

How to Apply for a Non-Availability of Birth Certificate in India

Applying for an NABC in India involves a few essential steps. The process may differ slightly depending on your location and whether you’re applying offline or online (where available).

Search for the Birth Record First

Before applying for an NABC, try to verify whether your birth record exists.

  • Hospital records: Contact the hospital or nursing home where you were born. They may still have the birth register or discharge summary.
  • Registrar/Municipal Office: Visit the local authority responsible for birth registration in your birth area. Some records—especially old ones—might not be digitized and can only be accessed manually.

If a birth record exists, you should apply for a standard birth certificate instead of an NABC.

How to apply for NABC offline

If no birth record is found, follow this offline application process:

a. Visit the Concerned Office

To get non availability of birth certificate offline go to the Municipal Corporation, Gram Panchayat, or Registrar of Births and Deaths in the area where you were born.

b. Get and Fill the NABC Form

Take a form 10 from the counter and fill it:

  • Full name of the applicant
  • Date and place of birth
  • Parents’ names (especially mother’s maiden name)
  • Current and permanent address
  • Reason for needing the NABC

c. Prepare an Affidavit

Create a notarized affidavit on non-judicial stamp paper with:

  • Applicant’s or deponent’s details
  • Birth details: date, place, parents’ names
  • Statement that no birth record exists after a thorough search
  • Reason for needing the NABC (passport, visa, etc.)
  • Signature of the deponent and attestation by a notary or magistrate

d. Attach Required Documents

You’ll need:

  • Identity and address proof
  • Any available proof of birth (hospital discharge, old school records, vaccination card)

e. Pay the Application Fee

Pay the fee (varies by state). Payment methods can include cash, demand draft, or payment at the counter.

f. Submit the Application

Submit your form, affidavit, and documents at the designated counter. Be sure to collect the acknowledgment receipt with an application number for tracking.

g. Wait for Verification and Issuance

The authorities will verify your details and check their records. If no entry is found, the NABC will be issued. You may receive it in person or by post.

How to apply for Non-Availability of Birth Certificate online

The online procedure for applying for the Non Availability of a Birth Certificate is relatively easy. Some states offer partial or full online services for NABC applications. Here’s a general guide:

a. Visit the State Portal

Go to the official e-District portal or Municipal Corporation website

b. Register or Log In

Use your Aadhaar number or another valid ID to create an account, or log in if you’re already registered.

c. Fill the Online Form to Get Non Availability Certificate

Look for services like:

  • “Non-Availability of Birth Certificate”
  • “Delayed Birth Registration”
    Complete the form with accurate details.

d. Upload Documents

Scan and upload your:

  • Identity/address proofs
  • Affidavit
  • Birth evidence (if any)

Ensure files are clear and meet size/format requirements.

e. Make Payment

Pay the applicable fee online via UPI, debit/credit card, or net banking.

f. Track Application

After submission, you’ll receive an application ID. Use it to check the status of your application on the portal.

After all that, your application and documents will be verified and approved by the concerned authority. Your Non-Availability of Birth Certificate (NABC) will be delivered to you by post. It can take one week to 1 month or more

Important Tips When Applying for an NABC

1. Processing Time Can Vary

  • NABC processing time is not fixed.
  • Usually takes 2–8 weeks (or more), depending on:
    • Location
    • Document checks
    • Workload at the issuing office

2. Accuracy of Details Is Very Important

Make sure your details match exactly across all documents:

  • Aadhaar Card
  • PAN Card
  • School certificate
  • Voter ID
    Even small mistakes (like spelling or wrong date of birth) can delay or reject your NABC application.

3. Apply at the Correct Jurisdiction

You must apply at the:

  • Municipal Corporation, Gram Panchayat, or Registrar of Births and Deaths
  • That covers your place of birth

Example: If born in a specific area of Delhi, apply to the correct zonal office under Delhi Municipal Corporation.

Processing fees for NABC 

The government does not charge a fee for a non-availability of birth certificate if it is issued within 21 days of birth. This implies that the first original copy of it is completely free. 

But the  NABC release was successful. Its cost may vary by state government standards. Payment by draft or cash. If it is an online application, the online payment option is open to the registered member.

Affidavit Format for Non-Availability of Birth Certificate

If your birth was never registered, an affidavit sworn before a First-Class Magistrate or Notary is often required to support your application for a Non-Availability of Birth Certificate (NABC). This document serves as a legal declaration confirming your birth details.

Key Components of the Affidavit:

  • Full name of applicant
  • Date and place of birth
  • Parent’s names
  • Reason for non-registration of birth
  • Declaration that no birth certificate was issued
  • Signature of the deponent and attesting authority (Notary or Magistrate)

How do I determine the correct zone of birth for NABC?

When applying for a Non-Availability of Birth Certificate (NABC), it is important to apply to the correct birth registration authority that covers the exact place of birth—not your current residence. Here’s how to identify the right office or zone.

Step 1: Identify the Type of Area Where Birth Took Place

1. Urban Areas

  • Birth registration is usually handled by the Municipal Corporation or Urban Local Body (ULB).
  • These bodies are divided into zones, wards, or circles.

2. Rural Areas

  • Registration is done at the Gram Panchayat Office or by designated Registrars of Births & Deaths at the block or sub-district level (Tehsildar, ANM, health centers, etc.).

3. Cantonment Areas

  • If born inside a Cantonment, the Cantonment Board is the relevant authority.

Step 2: Pinpoint the Exact Birth Address

This is the most important step in your NABC application.

Scenario A: Hospital or Nursing Home Birth

Apply to the municipal zone or body that governs the location of the hospital.

Scenario B: Home Birth

Apply to the zone or ward that covered your parents’ residence at the time of birth. If in a rural area, this may be a local health center or village-level officer.

Scenario C: Birth in a Vehicle

Apply to the zone where the vehicle first stopped after birth within the city or district.

Scenario D: Other Institutions (e.g., Jail, Hostel)

The institution in-charge must report the birth to the registrar for the relevant area.

Step 3: How to Confirm the Correct Office or Zone

1. Municipal/ULB Websites

  • Visit the official site of your city’s Municipal Corporation.
  • Look for sections like “Citizen Services” or “Birth & Death Registration.”
  • Use:
    • Zonal/Ward Maps
    • Area-Wise Search Tools
    • Contact directories

2. Old Address Proofs

Use documents from the time of birth like:

  • Voter ID
  • Ration Card
  • Electricity/Water Bills
  • Property Tax Receipts

These can help identify the ward or locality for registration.

3. Hospital Records

Discharge summaries or medical certificates often include:

  • Full hospital address
  • Zone information for cross-checking

4. Local Inquiry

If online tools don’t help:

  • Visit the nearest municipal office or Gram Panchayat
  • Talk to local officials or long-term residents of the area

5. Registrar General of India (RGI) Portal

Visit crsorgi.gov.in for general rules about:

  • Civil Registration System (CRS)
  • State-wise birth registration process

Note: This is not for direct application, but useful for guidance.

Top 7 Mistakes to Avoid When Applying for an NABC

Applying for a Non Availability of Birth Certificate (NABC) can be time-consuming if you’re not aware of the typical pitfalls. Here are the most common mistakes — and how to avoid them:

1. Applying in the Wrong Jurisdiction

Mistake: Submitting the application to the wrong municipal zone or district.
Solution: Apply in the exact municipal zone or panchayat office where the birth took place.

2. Incomplete or Incorrect Affidavit

Mistake: Missing key details or using an outdated affidavit format.
Solution: Use an updated, notarized affidavit with correct information, as shown in our sample format.

3. Date of Birth (DOB) Mismatch

Mistake: Inconsistencies in DOB across documents like Aadhaar, school certificate, and affidavit.
Solution: Cross-verify all documents for a consistent DOB before submission.

4. Missing Parental Details

Mistake: Not including the full names of both parents in the affidavit or form.
Solution: Always mention both parents’ full names as per your official documents.

5. Lack of Supporting Documents

Mistake: Submitting the form without proof of identity, address, or secondary birth evidence (e.g., hospital record).
Solution: Attach all mandatory and optional documents — even school records can help.

6. Not Tracking Application Status

Mistake: Missing deadlines or updates by not checking the application status.
Solution: Use your state’s portal to track the application regularly and respond to any queries.

7. Assuming Online Application is Sufficient Everywhere

Mistake: Believing NABC can always be done online.
Solution: Some states or municipalities still require offline or in-person visits. Verify the local process.

Pro Tip:

If in doubt, consider using a verified document service provider like Itzeazy to avoid hassles and save time.

Key Tip: Focus on Place of Birth, Not Where You Live Now

Your current residence has no role in determining the correct registration zone. Always apply to the office that had jurisdiction at the time and place of birth.

I hope this article helped you. If you liked it, please share, and don’t forget to comment if you need any help. Bye-bye! Have a nice day.

Real People, Real Questions: FAQs from Our Users

We’ve compiled some of the most common questions our users ask when applying for a Non Availability of Birth Certificate (NABC). These reflect real challenges — and real solutions.

Q1: What if the hospital where I was born is closed now?

A: Don’t worry. You can still apply for an NABC. Instead of a hospital record, submit an affidavit, your school leaving certificate, or Aadhaar/voter ID as supporting evidence. The municipality will issue the NABC based on these alternative proofs.

Q2: Can I apply for an NABC from abroad (e.g., USA, UAE)?

A: Yes, you can. Many NRIs apply through authorized representatives or legal service providers like Itzeazy. Ensure you get your affidavit notarized locally and include an authorization letter if someone is applying on your behalf.

Q3: Will an NABC be accepted for a Green Card or immigration process?

A: Yes, NABC is often required for immigration to the USA, Canada, UK, etc., especially when a birth certificate is unavailable. You may also need to submit secondary documents like school records or a notarized affidavit alongside the NABC.

Q4: How long does it take to get the NABC?

A: Typically, it takes 7–30 working days, depending on your state and whether you’re applying online or offline. You can track the application status online in most states.

Q5: Do I need to provide both parents' documents?

A: Ideally, yes — especially if their names are mentioned in your affidavit or other supporting papers. Documents like their Aadhaar, passport, or voter ID may help speed up verification.

Q6: What happens if my affidavit is rejected?

A: Usually due to missing details, spelling mistakes, or unrecognized notary seals. Use the standard affidavit format provided earlier and get it attested by a First-Class Magistrate or a licensed notary.

12 Comments

  1. Rajesh

    Rajesh

    Hi
    I need two NABC for US green card purpose. One from Delhi and Other from Agra, can you help?

    • Ricky

      Ricky

      Hi Rajesh – did you get to know where to find the relevant information? Can you please help me as I need the same.

  2. Geeta

    Geeta

    Can you post the link sir

  3. Elangovan

    Elangovan

    I need NABC from Karaikudi. Tamil Nadu. Please share contact who can help on this.

  4. Ravi

    Ravi

    HI i need NABC from Tamil nadu can you email or let me know the details

  5. Sam

    Sam

    i need to get nabc from kolkata but i dont have any documents other than my nepali passport which shows birth country as India and my mother passport from india, can i get get nabc?

  6. Sriram

    Sriram

    I need NABC from Kerala can you email or let me know the details.

  7. Shanthi

    Shanthi

    Very clear statement … thanks a lot

  8. Dimple Falati

    Dimple Falati

    Hi , I wanted to know if a person doesn’t have a passport , as he doesn’t have a birth certificate , as he was born in the house and doesn’t even have the required education . We are apply for passport and need his birth certificate.

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